MONTHLY BOARD OF DIRECTORS MEETING

                   JONATA SPRINGS RANCH HOMEOWNERS ASSOCIATION

                                                   Mar. 21, 2019

                                                          6:30 PM

                                   Adriansen’s, 1301 Cougar Ridge Road

                                                      AGENDA

CALL TO ORDER -Meeting was called to order at 7:02 pm. Board members present were Mike Adriansen(MA), Bob Cash(BC), Steve Kantor(SK) and Skip Jankoski(SJ). Guests present were Trails Committee Chair, Jeanette Webber(JW)

VERIFICATION THAT PREVIOUS MONTH’S MINUTES

WERE REVIEWED, APPROVED, AND DISTRIBUTED ELECTRONICALLY- so verified

TREASURER’S REPORT- BC reported no problems, all receivables are in order except the one “back lot” owing road use fees. BC visited the owner at 795 Bobcat Springs to discuss the arrears and was told the owner feels he has no responsibility to pay. BC will continue to follow up and possibly file a small claims suit, for which he has secured the forms.

COMMITTEE REPORTS

      1.   Finance -  Reserve study contract - The board approved the contract to engage Facility Advisors to prepare the 2019 Reserve Study at a cost of $1500, (within budget). Motion by SK, seconded by SJ and approved by 4-0 vote.

The HOA Liability, and D+O Insurance policies have been renewed effective April 1, at a total cost of $3238.80 (within budget).

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      2.   Roads - update, repair potholes after rain, erosion control on a members property- Hayes and Sons has done most of the road repairs needed due to the heavy rains of this year, at a cost so far of $10417, which includes erosion control berms throughout the Ranch. Some work is still to be done as weather permits.

MA was in Santa Maria for several hours at County Planning trying to find grading and road construction plans for the areas of the Ranch needing erosion control and repair, to no avail. Planners are unsure if Walther(the developer) ever submitted any Phase II plans for the roads. MA will try again, and if unsuccessful, the soils engineer asked to rectify the erosion off Bluebird will need to start from scratch and develop a mitigation plan.

  

      3.   Trails -  Private insurance paid for by riders- Trails Chair JW has been meeting with some lot owners to secure access over private property to enhance the safety and rideability of the trail system. In conjunction with that, the riders using the trail system in the Ranch have decided to purchase a separate insurance policy for $791 per year to indemnify the private property owners who allow them access over their property. The riders have formed “The Jonata Springs Trail Riders Club”, and will each pay a portion of the insurance premium. Any HOA member or their guest rider must join the “Club” before being allowed access to the private property sections of the enhanced trail system. This will not affect the existing trail system or members and guests use of it.

The Trail Committee has requested a roadway mirror be installed at a site along lot II-11 to allow drivers to see riders crossing Cougar Ridge around a bend in the road. Rider, Nan Freeman, will show the Road Chair the location for the mirror.

The Trail Committee has decided to use less aggressive dressing techniques on the trails in the future to minimize erosion. These include mowing trails instead of blading with a dozer, and hand weed whacking in some areas, as well as compacting with an ATV roller.

When dressing the trails this year, soil will be imported and added to the road edge near the driveway of lot II-22.

      4.   ARC- No Report

      5.   Zaca Preserve and local planning issues- pipeline EIR meeting -MA and SJ attended County planning meeting and read our concerns into the record for the pipeline EIR.           

      6.   CERT- Emergency Plan feedback- SJ presented a draft map showing the newly designated emergency escape routes. The map will be laminated and distributed when all emergency phone contacts are included, and when the HOA has secured release of liability for the affected property owners. REMINDER- THESE ROUTES ARE TO BE USED IN AN EMERGENCY ONLY, AND THE ROUTES NOT SHARED WITH NON MEMBERS due to liability issues, and possible closure in an emergency if officials know of them. Members are again asked to install a water storage tank for fire suppression. Only a few responded to prior request to join a buying pool to get a discount. 5000 gallon tank may not be needed, smaller tanks would be welcomed by the SB County Fire.

      7.   Hospitality - No Report

OLD BUSINESS

     

      1. Emergency preparedness discussion. - road edge brush clearing letter to members- The letter went out with the billing, and a reminder will be emailed on April 1 stressing the changes to the brush clearing this year in response to the Windmill Fire. 

 

  

NEW BUSINESS

1. Walkers on roads-associate membership?- The Board decided by acclimation not to offer Associate Memberships to area residents allowing them to legally use our roads and trails. The Board also reaffirmed the Policy that the Ranch is PRIVATE PROPERTY, and trespassing should be discouraged. HOA MEMBERS ARE ENCOURAGED TO USE  POLITE DISCRETION ENFORCING THE POLICY. It is the members who should enforce the policy, the Board having done all required signage. The Board will continue to monitor the situation.

2. Propane purchase in bulk- A member suggested the Ranch inquire about bulk purchase of propane to secure a better cost. MA contacted one supplier and was assured it is possible to secure a bulk purchase contract. Supplier needs all members to join in the bulk purchase, and the Board to sign a contract assuring all members are included. MA will poll the members by email to see if the idea should be pursued.

3. Set time, date, and location of next meeting - The next Board meeting will be April 25, 6:30pm at 1301 Cougar Ridge Road.

ADJOURN - The meeting adjourned at 8:21pm

 

 

                            


MONTHLY BOARD OF DIRECTORS MEETING

BOBCAT SPRINGS MUTUAL WATER COMPANY

 

March 21, 2019

6:30PM

@ Adriansen’s, 1301 Cougar Ridge Road

 

 

AGENDA

 

 

CALL TO ORDER-Meeting was called to order at 6:47pm. Board members present were Mike Adriansen(MA), Bob Cash(BC), Steve Kantor(SK) and Skip Jankoski(SJ). Guests present were Trails Committee Chair, Jeanette Webber(JW).

 

VERIFICATION THAT PREVIOUS MONTH’S MINUTES WERE

REVIEWED, APPROVED, AND DISTRIBUTED ELECTRONICALLY- So verified

 

TREASURER’S REPORT- BC reported no problems, all receivable accounts are in order.

 

COMMITTEE REPORTS

Water - No Report

              

Finance - Reserve study contract- The board approved the contract to engage Facility Advisors to prepare the 2019 Reserve Study at a cost of $1400, within budget. Motion by SJ, seconded by SK and approved by 4-0 vote.

               

Local planning Issues - No Report

 

OLD BUSINESS

     

Emergency Preparedness- BC related that as treasurer, he has been trying to contact Norm Williams to secure reimbursement for the water used in the Windmill Fire last year. To date, he has left messages, and Williams has not returned his calls.

Systems manual update- No Report

 

NEW BUSINESS

   

       1.  Set time, date, and location of next meeting - The next Board meeting will be April 25, 6:30pm at 1301 Cougar Ridge Road.

     

      

ADJOURN- Meeting adjourned at 7:02pm